Intelligent Technology Solutions PTY LTD (Trading as Sharing Minds) recognises the importance of compliance with Australian Privacy Laws particularly with respect to personal information. For this reason Sharing Minds has adopted a privacy of information policy consistent with Australian Privacy Legislation and the ten National Principles for the Fair Handling of Personal Information.
The following privacy statement applies to all business conducted by Sharing Minds, be it through any of its office locations or over any of its websites. This statement covers all personal information collected by Sharing Minds during the conduct of any of its authorised Sales and/or Services.
Sharing Minds endeavours to protect all collected personal information from unauthorised use or disclosure. Any queries relating to personal information held by Sharing Minds (including access requests) are to be directed to the company’s privacy officer as follows:
Sharing Minds Privacy Officer
Lev 1, 360 St Pauls Tce, Fortitude Valley QLD 4006
Phone: 1300 611 359
Sharing Minds endeavours to collect any personal information directly from the individual with that individual’s consent. Where personal information is provided to Sharing Minds by third parties, Sharing Minds will take reasonable steps to obtain consent from the individual to whom the information pertains where required by the legislation.
Sharing Minds only collects personal information necessary for the conduct of its business through the company’s internal, Sales, Services areas. Sharing Minds is unable to effectively undertake relevant business activity without the provision of individual information.
Sharing Minds’ Sales and Services divisions will only disclose supplier and customer personal information that is relevant to the particular business that the individual is conducting with Sharing Minds.
Any client, customer or business partner of Sharing Minds who does not wish their personal information to be disclosed to any particular organization or types of organizations are to notify Sharing Minds at the time of the collection of the personal information.
Use and Disclosure
Sharing Minds primary purpose for collecting personal information is to facilitate the efficient provision of quality information technology products and services to its business associates and customers. This may involve the distribution of relevant product, industry and market updates (and related information) to Sharing Minds business associates. Should you prefer not to receive this information distribution please advise Sharing Minds by contacting the Privacy Officer as detailed above.
Sharing Minds continuously monitors the accuracy of personal information. Should any updates to your personal details be required please contact Sharing Minds as detailed above.
Sharing Minds employs state of the art security systems and procedures to ensure the integrity and security of personal information held by the company.
Personal information does not leave Sharing Minds internal systems unless required to effect the primary purpose of your business with Sharing Minds, or unless consented to. Should this be the case, increased security measures are employed.
Despite the high level of information security employed within Sharing Minds and its commitment to your privacy, the company is unable to provide an absolute assurance that personal information will remain secure at all times. Sharing Minds therefore does not accept any responsibility for incidences of unauthorized access to personal information, which is provided at your own risk. Likewise Sharing Minds does not guarantee the security or privacy compliance of any websites that are accessible through links provided on any of its websites.
Sharing Minds will delete from its systems any of your personal information held by the company on your request provided that sufficient proof of identity is established.
Sharing Minds Privacy Statement is available on its websites or internally on its intranet.
Personal information held by Sharing Minds is limited to that which is required for the legitimate functions of the company’s business.
Any queries regarding position on privacy should be directed to Sharing Minds privacy officer via e-mail to firstname.lastname@example.org.
Access and Correction
Sharing Minds undertakes to provide access to individuals to any of their personal information held by the company for the purpose of review and correction with exception to the limitations imposed by the privacy legislation.
Requests for access should be forwarded to Sharing Minds privacy officer along with sufficient proof of identification.
Sharing Minds personnel will respect a request for anonymity unless and until relevant business negotiations are entered into. None of Sharing Minds business processes can be completed effectively with either party remaining anonymous.
Trans Border Data Flows
Although Sharing Minds is a national company the company does have plans to engage in international business. In these instances we undertake not to send or disclose personal information without the consent of the individual.
In any event Sharing Minds takes precautions to ensure that any of its business partners employ similar policies documenting the recognition of their privacy obligations.
Sharing Minds does not require that you supply any sensitive information to the company unless it is essential for the purpose of the conduct of business. This type of information will not be collected without your consent.